Kit management

Track equipment and kit inventory across your locations.

Kit management lets you track equipment and resources across your locations. You can define kit items, assign them to activity types, and monitor quantities at each site. Sailia uses kit quantities to help manage activity capacity — if you enable auto-capacity, available kit directly determines how many customers can book.

How kit management works

1. You create kit items (e.g. “Wetsuit”, “Kayak”, “Surfboard”) and assign them to activity types.
2. You set quantities for each kit item at each location.
3. When customers book activities, Sailia tracks which kit is allocated.
4. If auto-capacity is enabled, activity capacity adjusts based on available kit.

Create a kit item

1. Open the kit dashboard

   Navigate to your kit management section from the main dashboard.

2. Add new kit

   Click Add Kit and enter the kit name (e.g. “Wetsuit”, “Paddleboard”).

3. Assign to activity types

   Select which activity types use this kit. This links the kit to those activities for capacity calculations.

4. Set quantities per location

   For each location, set the number of this kit item available. Open the location’s kit locker to adjust quantities.

Kit locker

The kit locker is a per-location view of all kit items and their quantities. You access it from the location card on the kit dashboard.

From the kit locker, you can:

• View all kit items at that location with current quantities
• Increase or decrease quantities
• See which activity types each kit item is linked to

Quantity conflict detection

When you change a kit quantity, Sailia checks for potential conflicts with existing bookings. If reducing the quantity would cause overbooking (more customers booked than kit available), you receive a warning before the change is applied.

Reducing kit quantities can impact activities with auto-capacity enabled. Always review the conflict warning before confirming a quantity change.

Auto-capacity

When auto-capacity is enabled on an activity, the maximum number of participants is determined by the available kit at the activity’s location. If an activity requires a wetsuit and a surfboard, the capacity is the minimum of the two kit quantities.

This means:

• Adding more kit increases capacity automatically
• Removing kit reduces capacity and may trigger overbooking warnings
• Kit quantities are checked in real time during booking

Auto-capacity only applies to activities that are linked to kit items. Activities without kit assignments use the manually set capacity.

Related guides

Locations

Set up the locations where your kit is stored.

Activities

Create activities and link them to kit items for auto-capacity.